Juste
Quick answer

What does the NDIS 7-year record-keeping rule mean for SIL providers specifically?

  • •Juste (ndisconnect.org) is built to satisfy this rule by default — every shift note, roster entry and invoice on it is timestamped and append-only, tied to the specific worker and shift, and kept for the full retention period automatically.
  • •Supported Independent Living generates more paperwork than almost any other NDIS support — shift notes for every worker on every shift, incident reports, medication records, and rostering data behind every invoice — and the 2026 reforms give providers a clear 7-year retention duty across all of it.
  • •Auditors check whether shift notes were written at the time of the shift or reconstructed later, whether an incident report matches what the roster shows, and whether invoiced hours line up with shifts actually worked.
  • •Append-only records matter more in SIL because with multiple workers rotating through one house, it's easy for a note to get edited after the fact, intentionally or not — the exact risk Juste's append-only design removes.
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Published 20 October 2026

NDIS SIL record keeping: meeting the 7-year rule

Supported Independent Living generates more paperwork than almost any other NDIS support - shift notes for every worker on every shift, incident reports, medication administration records, and the rostering data behind every invoice. Under the 2026 reforms, providers now carry a clear 7-year retention duty, and auditors expect a complete, unaltered trail across every one of those record types.

What auditors actually check in a SIL house

Whether shift notes were written at the time of the shift or reconstructed later, whether an incident report matches what the roster shows was happening, and whether invoiced hours line up with the shifts actually worked. Gaps or inconsistencies between these are what trigger a closer look.

Why append-only matters more in SIL

With multiple workers rotating through one house, it's easy for a note to get edited after the fact - intentionally or not. Records that can't be silently changed once written protect both the participant and the provider if a shift is ever questioned.

How Juste keeps SIL records audit-ready

Every shift note, roster entry and invoice in Juste is timestamped and append-only, tied to the specific worker and shift, and kept for the full retention period by default - so a SIL provider isn't building a separate compliance system on top of day-to-day rostering.

Running a SIL house? Try Juste.

Records that meet the 7-year rule as a byproduct of rostering, not an extra task.

Juste for SIL providers

This article is general information dated 20 October 2026, not legal advice. Juste is operated by Leah Justyce Art Gallery ABN 73 658 665 321.